Can Employee Contract be Based from a Virtual Office?

The UK is the remote working capital of Europe, as a recent survey found its workers work from home an average of 1.5 days per week, as more people are completing tasks remotely or hybrid working.

Using a virtual office for an employee contract will allow your staff to work remotely, improving their work-life balance, decreasing transportation costs, and boosting their job satisfaction. What’s more, it will save your business money on an expensive office lease, reduce the company’s carbon footprint, and potentially decrease employee turnover.

Yet, you might wonder if employment law allows an employee contract to be based in a virtual office. Read on to find out more.

Use a Virtual Office as a Registered Business Address

Every UK business must register a business address in the same country as its operations, such as a Scottish company with a Scottish virtual office space. You and your employees don’t need to work at the address, but the office must be capable of forwarding official mail and signing documents.

As a virtual office will serve as your business’s registered office address with Companies House and HMRC, you can legally use it on one or more employment contracts. It will enable your team to work from anywhere in the world, providing more professional and personal freedom. For example, your staff can enjoy a greater work-life balance, as they’ll have the time to drop off and pick up their children from school, skip the commute, sleep in a little later, and enjoy a more flexible working environment.

What to Include in an Employee Contract?

Employers have various legal requirements they’ll need to adhere to when crafting an employment contract. You must establish an employee’s official duties and responsibilities, notify them of their rights, and outline employment conditions.

For example, you must confirm in a contract where an employee will be working, how many hours or days they must work, and how much they will receive for the role. If you hire employees from abroad, you must clarify the currency they will be paid in and any additional pay or benefits they will receive.

Find the Perfect Postcode for a Virtual Office

It is wise to select one of the many virtual offices with a prestigious postcode, as it will indicate to clients you run an established business while helping employees appear more professional and skilled on their CVs. 

At Your City Office, we can provide many virtual offices in London, Manchester, Leeds, Edinburgh, Liverpool, Birmingham, and more. Various affordable services are available to suit your business, such as a registered address, phone answering, meeting rooms, call patching, fax to email, and more. If you want to move into a more traditional office after expanding your team, we can provide the perfect space to match your company’s requirements.

A virtual office offers new entrepreneurs, SMEs, and larger businesses a chance to secure a respected postcode for a fraction of an office lease. As a result, it will enable your company to reduce overheads and grow its employees at a faster rate, helping to quickly scale the business and boost its revenue.